{"id":4375,"date":"2018-09-17T22:19:02","date_gmt":"2018-09-17T22:19:02","guid":{"rendered":"https:\/\/www.aziza.com.ng\/read\/?p=4375"},"modified":"2024-11-10T11:02:14","modified_gmt":"2024-11-10T11:02:14","slug":"bpp-bidding-document-for-the-procurement-of-goods-3","status":"publish","type":"post","link":"https:\/\/www.aziza.com.ng\/read\/bpp-bidding-document-for-the-procurement-of-goods-3\/","title":{"rendered":"BPP BIDDING DOCUMENT For the PROCUREMENT OF GOODS 3"},"content":{"rendered":"

BUREAU OF PUBLIC PROCUREMENT (BPP)\u00a0STANDARD BIDDING DOCUMENT\u00a0<\/strong><\/p>\n

For the\u00a0Procurement of Goods<\/h1>\n

Section 4, 5, 6 & 7.<\/span><\/h1>\n

Click for Section 1.<\/span><\/a><\/h1>\n

Click for\u00a0Section 2 & 3<\/a>.<\/span><\/h1>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
\n

<\/a><\/a><\/a><\/a><\/a><\/a><\/a>Section 4.\u00a0 Special Conditions of Contract<\/h1>\n<\/td>\n<\/tr>\n

Instructions for completing the Special Conditions of Contract<\/em> are provided, as needed, in the notes in italics mentioned for the relevant GCC clauses.<\/strong><\/em><\/td>\n<\/tr>\n
GCC Clause<\/strong><\/p>\n

\u00a0<\/strong><\/td>\n

Amendments of, and Supplements to, Clauses in the General Conditions of Contract<\/strong><\/td>\n<\/tr>\n
GCC 1.1 (h)<\/strong><\/td>\nThe nature of the goods to be supplied are [give a brief description of the Goods, and any Related Services which are to be supplied.]<\/em><\/td>\n<\/tr>\n
GCC 1.1(j)<\/strong><\/td>\nThe Procuring Entity is [Name, address, and name of authorized representative]<\/em>.<\/td>\n<\/tr>\n
GCC 1.1(n)<\/strong><\/td>\nThe Supplier is [Name, address, and name of authorized representative]<\/em>.<\/td>\n<\/tr>\n
GCC 5.1(j)<\/strong><\/td>\nThe following documents shall also be part of the Contract: [if there no other documents state \u201cnone\u201d]<\/em><\/td>\n<\/tr>\n
GCC 6.1<\/strong><\/td>\nSuppliers and Sub-contractors from the following countries are not eligible:<\/td>\n<\/tr>\n
GCC 6.2<\/strong><\/td>\nGoods and Related Services from the following countries are not eligible:<\/td>\n<\/tr>\n
GCC 12.1<\/strong><\/td>\nFor notices<\/u><\/strong>, the Procuring Entity\u2019s contact details shall be:<\/p>\n

Attention:<\/p>\n

Address:<\/p>\n

Telephone:<\/p>\n

Facsimile number:<\/p>\n

Electronic mail address:<\/td>\n<\/tr>\n

For notices<\/u><\/strong>, the Supplier\u2019s contact details shall be:<\/p>\n

Attention:<\/p>\n

Address:<\/p>\n

Telephone:<\/p>\n

Facsimile number:<\/p>\n

Electronic mail address:<\/td>\n<\/tr>\n

GCC 21.2<\/strong><\/td>\nA complete packing list indicating the content of each package shall be enclosed in a water proof envelope and shall be secured to the outside of the packing case. In addition, each package shall be marked with indelible ink\/paint in bold letters, as follows:<\/p>\n

a.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Contract Number<\/p>\n

b.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Name and address of Procuring Entity<\/p>\n

c.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Country of origin<\/p>\n

d.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Gross weight<\/p>\n

e.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Net weight<\/p>\n

f.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Package number of total number of packages<\/p>\n

g.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Brief description of the content<\/p>\n

Upright markings, where appropriate, shall be placed on all four vertical sides of the package.<\/p>\n

All materials used for packing shall be environmentally neutral.<\/p>\n

Additional marking and documentation within and outside the packages shall be:<\/p>\n

[Note: The above requirements should be reviewed by the Procuring Entity on a case-by-case basis, with amendments being made as necessary.]<\/em><\/td>\n<\/tr>\n

GCC 22.2<\/strong><\/td>\nThe documents to be provided are as follows:<\/p>\n

(a)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 copies of Supplier\u2019s invoice showing goods\u2019 description, quantity, unit price, total amount;<\/p>\n

(b)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 copies of the packing list identifying the contents of each package;<\/p>\n

(c)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 manufacturer\u2019s\/ supplier\u2019s\u00a0 warranty certificate (if any);<\/p>\n

(d)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 inspection certificate issued by the nominated inspection agency (or Procuring Entity) and\/ or the supplier\u2019s factory inspection report (if any);<\/p>\n

(e)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 certificate of origin.<\/p>\n

[Note: The above requirements should be reviewed by the Procuring Entity on a case-by-case basis, with amendments being made as necessary.]<\/em><\/td>\n<\/tr>\n

GCC 23.2<\/strong><\/td>\nThe prices charged for the Goods delivered and the Related Services to be performed shall be fixed for the duration of the contract.<\/p>\n

OR<\/p>\n

The prices charged for the goods delivered and the Related Services to be performed shall be subject to adjustment in accordance with the following price adjustment formula.<\/p>\n

[Note: delete as appropriate. If prices are subject to adjustment, the price adjustment formula must be added by the Procuring Entity.]<\/em><\/td>\n<\/tr>\n

GCC 25.1<\/strong><\/td>\nAdditional spare parts requirements are specified in Annex- [\u00a0\u00a0\u00a0 ] of the Specifications.<\/td>\n<\/tr>\n
GCC 25.2<\/strong><\/td>\nWithin [\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 ] weeks of placing the order and opening the letter of credit.<\/td>\n<\/tr>\n
GCC 26.1<\/strong><\/td>\nThe method and conditions of payment to be made to the Supplier under this Contract shall be as follows:<\/p>\n

1.\u00a0\u00a0\u00a0 The payments shall be made<\/p>\n

(a)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 through an irrevocable confirmed letter of credit opened in favour of the Supplier in a commercial bank of Nigeria; or<\/p>\n

(b)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 direct through the accounts office of the Procuring Entity; or<\/p>\n

(c)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 through another account [state which account]t <\/em><\/p>\n

\u00a0[delete those not appropriate]<\/em><\/td>\n<\/tr>\n

\u00a0<\/strong><\/td>\n2.\u00a0\u00a0\u00a0 Payments shall be made in Nigeria Naira in the following manner :<\/p>\n

(a)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Advance Payment: <\/strong>[usually ten (10)]<\/em> percent of the Contract Price shall be paid within twenty-eight (28) days of signing of the Contract, and upon submission of claim and a bank guarantee for equivalent amount valid until the Goods are delivered and in the form provided in the Tender Document. If the procurement is ICB to include participation of foreign suppliers, the advance payment for domestic suppliers may be fifteen (15) percent, while for foreign suppliers it would be ten (10) percent]<\/em><\/p>\n

(b)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>\u00a0<\/strong>On Delivery on EXW (ex warehouse in Nigeria): usually 80 (eighty) percent of the Contract price of the Goods shipped shall be paid upon submission of documents specified in GCC Clause 22.2.<\/em> \u00a0\u00a0<\/em><\/strong><\/p>\n

(c)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 On Delivery and Acceptance:<\/strong> [usually ten (10<\/em>)] percent of the Contract Price of the Goods delivered shall be paid upon submission of documents specified in GCC Clause 22.2 within twenty eight (28) days of submission of a claim supported by the Acceptance Certificate issued by the Procuring Entity.<\/p>\n

[The procuring Entity should amend this clause as required for the particular procurement If Advance Payment is not applicable the clause on Advance Payment should be deleted.]<\/em><\/td>\n<\/tr>\n

GCC 26.4<\/strong><\/td>\nThe payment-delay period after which the Procuring Entity shall pay interest to the supplier shall be [\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 ] days.<\/p>\n

The interest rate that shall be applied is [\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 %] percent<\/p>\n

[Note: The interest rate shall normally be 1% above the lending rate of commercial banks in Nigeria or LIBOR + 1 if preferable]<\/em><\/td>\n<\/tr>\n

GCC 27.1<\/strong><\/td>\n\u201cAll risks\u201d insurance, including \u201cwar risks, riots, and\/or strikes\u201d shall be acquired for 110% of the delivered cost of the goods on \u201cWarehouse to Warehouse\u201d basis.<\/td>\n<\/tr>\n
GCC 29.1<\/strong><\/td>\nThe Performance Security shall be reduced to [\u00a0\u00a0\u00a0\u00a0\u00a0 %]\u00a0 percent of the Contract Price.<\/p>\n

[Two to five percent of the Contract Price would be reasonable: it should not be reduced to less than two (2) percent of the Contract Price].<\/em><\/td>\n<\/tr>\n

GCC 31.2<\/strong><\/td>\nThe Inspections and tests shall be conducted at: [insert place of inspection]<\/em><\/p>\n

The Procuring Entity\u2019s right to inspect, test and where appropriate reject the Goods after delivery, shall in no way be limited or waived by the reason of Goods having, place of inspection<\/em> tested or passed by the Procuring Entity or its representative prior the Goods shipment.<\/td>\n<\/tr>\n

GCC 32.3<\/strong><\/td>\nThe period of validity of the Warranty shall be: [insert period ]<\/em><\/p>\n

For purposes of the Warranty, the place of final destination shall be: [insert place ]<\/em><\/td>\n<\/tr>\n

GCC 32.5<\/strong><\/td>\nThe period for repair or replacement shall be:<\/p>\n

\u00a0<\/u><\/td>\n<\/tr>\n

GCC 34.1<\/strong><\/p>\n

\u00a0<\/strong><\/td>\n

The liquidated damage shall be one half of one percent (0.5%) of the Contract value per week or part thereof.<\/td>\n<\/tr>\n
The maximum amount of liquidated damages shall be: Ten (10%) of the Contract value.<\/td>\n<\/tr>\n
GCC 39.3(b)<\/strong><\/td>\nArbitration shall take place in:<\/p>\n

 <\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

 <\/p>\n

Read:\u00a0Business\/ Company Registration in Nigeria<\/a><\/span><\/h2>\n

<\/h2>\n

Read:\u00a0Debt Recovery \/ Collection Services in Nigeria<\/a><\/span><\/h2>\n

<\/h2>\n

Read:\u00a0Business Support\/ Representation Service in Nigeria<\/a><\/span><\/h2>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n\n\n\n
\n

<\/a>Section 5.\u00a0 Tender and Contract Forms<\/h1>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Form <\/strong><\/td>\nTitle<\/strong><\/td>\n<\/tr>\n
<\/td>\n<\/a>Tender Forms<\/td>\n<\/tr>\n
G \u2013 1<\/td>\nTender Submission Sheet<\/td>\n<\/tr>\n
G \u2013 2<\/td>\nPrice Schedule<\/td>\n<\/tr>\n
G \u2013 3<\/td>\nSpecifications Submission Sheet<\/td>\n<\/tr>\n
G \u2013 4<\/td>\nTenderer Information Sheet<\/td>\n<\/tr>\n
G \u2013 5<\/td>\nManufacturer\u2019s Authorisation Letter<\/td>\n<\/tr>\n
G \u2013 6<\/td>\nBank Guarantee for Tender Security<\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n<\/a>Contract Forms<\/td>\n<\/tr>\n
G \u2013 7<\/td>\nNotification of Award<\/td>\n<\/tr>\n
G \u2013 8<\/td>\nContract Agreement<\/td>\n<\/tr>\n
G \u2013 9<\/td>\nBank Guarantee for Performance Security<\/td>\n<\/tr>\n
G \u2013 10<\/td>\nBank Guarantee for Advance Payment<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

Forms G1 to G6 comprise part of the Tender and should be completed as stated in ITT Clause 17.<\/p>\n

 <\/p>\n

Forms G7 to G10 comprise part of the Contract as stated in GCC Clause 5.<\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

<\/a>Tender Submission Sheet (Form G \u2013 1<\/strong>)<\/p>\n

 <\/p>\n\n\n\n\n\n
Invitation for Tender No:<\/td>\nDate:<\/td>\n<\/tr>\n
Tender Package No:<\/td>\n<\/td>\n<\/tr>\n
To:<\/p>\n

<\/a>[Name and address of Purchase]<\/em>]<\/p>\n

 <\/td>\n

<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

 <\/p>\n

We, the undersigned, offer to supply in conformity with the Tender Document the following Goods and Related Services, viz:<\/p>\n\n\n\n
 <\/p>\n

 <\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

The total price of our Tender, excluding price reduction(s) is:<\/p>\n\n\n\n
Naira:<\/p>\n

 <\/p>\n

insert value in figures<\/em><\/td>\n

 <\/p>\n

 <\/p>\n

(insert value in words<\/em>)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

If applicable under Instruction to Tenderers (ITT) Sub-Clause 20.3, and in case we are awarded a contract for more than one lot in the package, the discounts \/ cross- discounts offered, and the methodology for its application is:<\/p>\n\n\n\n
 <\/p>\n

 <\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

We undertake, if our Tender is accepted, to deliver the goods in [\u00a0\u00a0\u00a0\u00a0 ] (weeks \/ months) from the date of [\u00a0\u00a0\u00a0\u00a0\u00a0 ], in accordance with the delivery schedule specified in the Schedule of Requirements.<\/p>\n

 <\/p>\n

We are not participating as Tenderers in more than one Tender in this Tendering process. Our Tender shall be valid for the period stated in the Special Instructions to Tenderers and it shall remain binding upon us and may be accepted at any time before the expiration of that period. A Tender Security in the amount stated in the Special Instructions to Tenderers is attached in the form of a [state pay order, bank draft, bank guarantee]<\/em> valid for a period of 28 days beyond the Tender validity date.<\/p>\n

 <\/p>\n

If our Tender is accepted, we commit to obtaining a Performance Security in the amount stated in the Special Instructions to Tenderers and valid for a period of 28 days beyond the date of completion of our performance obligations under the Contract, including any warranty obligations.<\/p>\n

 <\/p>\n

We declare that ourselves, and any subcontractors or suppliers for any part of the Contract, have nationalities from eligible countries and that the goods and related services will also be supplied from eligible countries. We also declare that the Government of Nigeria has not declared us, and any subcontractors or suppliers for any part of the Contract, ineligible on charges of engaging in corrupt, fraudulent, collusive or coercive practices. We furthermore, pledge not to indulge in such practices in competing for or in executing the Contract, and are aware of the relevant provisions of the Tender Document (ITT Clause 3).<\/p>\n

 <\/p>\n

We understand that your written Notification of Award shall constitute the acceptance of our Tender and shall become a binding contract between us, until a formal contract is prepared and executed.<\/p>\n

 <\/p>\n

We understand that you are not bound to accept the lowest evaluated Tender or any other Tender that you may receive.<\/p>\n

 <\/p>\n\n\n\n\n\n
<\/td>\nSigned<\/td>\n<\/tr>\n
<\/td>\n <\/p>\n

In the capacity of:<\/p>\n

Duly authorised to sign the Tender on behalf of the Tenderer.<\/td>\n<\/tr>\n

<\/td>\nDate:<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

<\/a>Price Schedule for Goods (Form G-2A)<\/strong><\/h4>\n

 <\/p>\n\n\n\n\n
Invitation for Tender No:<\/td>\n<\/td>\nDate:<\/td>\n<\/td>\n<\/tr>\n
Tender Package No:<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

A: PRICE OF GOODS AND DELIVERY SCHEDULE<\/strong><\/p>\n\n\n\n\n\n\n\n\n\n\n
1<\/td>\n2<\/td>\n3<\/td>\n4<\/td>\n5<\/td>\n6<\/td>\n7<\/td>\n8<\/td>\n9<\/td>\n10<\/td>\n11<\/td>\n<\/tr>\n
Item<\/p>\n

N\u00b0 .<\/td>\n

Description<\/p>\n

Of Item<\/td>\n

Unit<\/p>\n

Of Supply<\/td>\n

Qty<\/p>\n

Of units<\/p>\n

Required<\/td>\n

Unit price EXW<\/td>\nTotal price EXW<\/p>\n

 <\/p>\n

(col. 4 \u00b4 5)<\/td>\n

Extra Price to deliver Goods to final destination<\/td>\nTotal price<\/p>\n

Delivered<\/p>\n

(col. 6 +7)<\/td>\n

VAT and other taxes payable if contract is awarded<\/td>\nPoint of Delivery<\/p>\n

 <\/td>\n

Delivery Period<\/p>\n

Offered<\/td>\n<\/tr>\n

<\/td>\n<\/td>\n<\/td>\n<\/td>\nNote 1 \/ Note 2<\/td>\n<\/td>\nNote 3<\/td>\n<\/td>\nNote 4<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n <\/p>\n

LOT No. 1: <\/strong>[enter description of Lot as specified in Section 6: Schedule of Requirements]<\/strong><\/em><\/td>\n<\/tr>\n

<\/td>\n[add as many rows and details as there are individual items in the Lot]<\/em><\/td>\n[Do the below for<\/em><\/td>\nSame each Lot]<\/em><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n <\/p>\n

LOT No. 2<\/strong><\/td>\n

<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n <\/p>\n

LOT No. 3<\/strong><\/td>\n

<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n <\/p>\n

LOT No. 4<\/strong><\/td>\n

<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

Note 1: EXW means Ex-works; Ex-factory; Ex-warehouse; Ex-show-room, or off-the-shelf as applicable<\/p>\n

Note 2: Unit Price EXW shall include all custom duties and taxes as specified in ITT Sub-Clause 20.5(a)<\/p>\n

Note 3: Price for inland transportation shall include insurance and other costs as specified in ITT Sub-Clause 20.5(c)<\/p>\n

Note 4: VAT and any other taxes payable in Nigeria shall be included here as specified in ITT Sub-Clause 20.5(b)<\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

Name of Tenderer _____________________________Signature of Tenderer _________________________ Date _________________________<\/p>\n

 <\/p>\n

 <\/p>\n

<\/a><\/a><\/a>Price Schedule for Related Services (Form G-2B)<\/strong><\/h4>\n

 <\/p>\n\n\n\n\n
Invitation for Tender No:<\/td>\n<\/td>\nDate<\/td>\n<\/td>\n<\/tr>\n
Tender Package No:<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

B: PRICE OF RELATED SERVICES AND COMPLETION SCHEDULE<\/strong><\/p>\n\n\n\n\n\n\n\n\n\n\n
1<\/td>\n2<\/td>\n3<\/td>\n4<\/td>\n5<\/td>\n6<\/td>\n7<\/td>\n8<\/td>\n9<\/td>\n10<\/td>\n11<\/td>\n<\/tr>\n
Item<\/p>\n

N\u00b0 .<\/td>\n

Description<\/p>\n

Of Related Service<\/td>\n

Unit of Supply<\/td>\nQty<\/p>\n

Of units Required<\/td>\n

Unit price<\/td>\nTotal price<\/p>\n

 <\/p>\n

(col. 4 \u00b4 5)<\/td>\n

Other Related Costs<\/td>\nTotal price<\/p>\n

 <\/p>\n

(col. 6 +7)<\/td>\n

VAT and other taxes payable if contract is awarded<\/td>\nPoint of Delivery<\/p>\n

And<\/p>\n

 <\/td>\n

Date<\/p>\n

Required<\/td>\n<\/tr>\n

<\/td>\n<\/td>\nNote 1<\/td>\nNote 1<\/td>\n<\/td>\n<\/td>\nNote 1<\/td>\n<\/td>\nNote 2<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n <\/p>\n

LOT No. 1: <\/strong>[enter description of Lot as specified in Section 6: Schedule of Requirements]<\/strong><\/em><\/td>\n<\/tr>\n

<\/td>\n[add as many rows and details as there are individual items in the Lot]<\/em><\/td>\n[Do the below for<\/em><\/td>\nSame each Lot]<\/em><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n <\/p>\n

LOT No. 2<\/strong><\/td>\n

<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n <\/p>\n

LOT No. 3<\/strong><\/td>\n

<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n <\/p>\n

LOT No. 4<\/strong><\/td>\n

<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Note 1: The Tenderer will complete these columns as appropriate following the details specified in Section 6: Schedule of Requirements<\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

Name of Tenderer _________________________ Signature of Tenderer _____________________________________ Date ________________________<\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

<\/a><\/a><\/a><\/a>Specifications Submission Sheet<\/strong> (Form G-3)<\/strong><\/h4>\n

 <\/p>\n

 <\/p>\n\n\n\n\n
Invitation for Tender No:<\/td>\n<\/td>\nDate<\/td>\n<\/td>\n<\/tr>\n
Tender Package No:<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Item No<\/td>\nName of Goods<\/p>\n

or Related Service<\/td>\n

Country of Origin<\/td>\nMake and Model (when applicable)<\/em><\/td>\nFull Technical Specifications and Standards<\/td>\n<\/tr>\n
1<\/td>\n2<\/strong><\/td>\n3<\/td>\n4<\/td>\n5<\/td>\n<\/tr>\n
<\/td>\nFOR GOODS<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nLot No. 1<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n[add as many rows and details as there are individual items in the Lot]<\/em><\/td>\n<\/td>\n<\/td>\n[the Tenderer should complete columns 3, 4 and 5 as required]<\/em><\/td>\n<\/tr>\n
<\/td>\nLot No. 2<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nLot No. 3<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nLot No. 4<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nFOR RELATED SERVICES<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nLot No. 1<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n[add as many rows and details as there are individual items in the Lot]<\/em><\/td>\n<\/td>\n<\/td>\n[the Tenderer should complete columns 3, 4 and 5 as required]<\/em><\/td>\n<\/tr>\n
<\/td>\nLot No. 2<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nLot No. 3<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\nLot No. 4<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

 <\/p>\n

Name of Tenderer _____________ Signature of Tenderer ____________________Date ________________________<\/p>\n

 <\/p>\n

 <\/p>\n

<\/a><\/a><\/a><\/a>Tenderer Information Sheet<\/strong> (Form G-4)<\/strong><\/h4>\n

 <\/p>\n\n\n\n
Notes on Tenderer Information Sheet<\/em><\/p>\n

This note is for information only to assist the procuring entity in the completion of the Form when preparing the Tender Document, but this note should not be included in the issued Tender Document.<\/em><\/p>\n

The information to be filled in by Tenderers in the following pages will be used for purposes of verification of eligibility and qualification of the Tenderer as provided for in relevant Clauses of the Instructions to Tenderers.<\/em><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n
Invitation for Tender No:<\/td>\n<\/td>\nDate<\/td>\n<\/td>\n<\/tr>\n
Tender Package No:<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

    \n
  1. Individual Tenderers<\/strong><\/li>\n<\/ol>\n

     <\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
    1.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 General Information of the Tenderer<\/em><\/strong><\/td>\n<\/tr>\n
    1.1<\/td>\nTenderer\u2019s Legal Name<\/td>\n<\/td>\n<\/tr>\n
    1.2<\/td>\nTenderer\u2019s legal address in Country of Registration<\/td>\n<\/td>\n<\/tr>\n
    1.3<\/td>\nTenderer\u2019s legal status<\/td>\n<\/td>\n<\/tr>\n
    <\/td>\nProprietorship<\/p>\n

     <\/td>\n

    		<\/td>\n<\/tr>\n
    <\/td>\nPartnership (Registered under the Partnership Act, 1932)<\/td>\n<\/td>\n<\/tr>\n
    <\/td>\nLimited Liability Concern (Registered under the Companies\u00a0 Act, 1913)<\/td>\n<\/td>\n<\/tr>\n
    <\/td>\nOthers<\/td>\n<\/td>\n<\/tr>\n
    1.4<\/td>\nTenderer\u2019s Year of Registration<\/td>\n<\/td>\n<\/tr>\n
    1.5<\/td>\nTenderer\u2019s business status<\/td>\n<\/td>\n<\/tr>\n
    <\/td>\nManufacturer<\/td>\n<\/td>\n<\/tr>\n
    <\/td>\nLocal Agent\/Distributor\u00a0 of a foreign Manufacturer<\/td>\n<\/td>\n<\/tr>\n
    <\/td>\nStockist<\/td>\n<\/td>\n<\/tr>\n
    <\/td>\nOthers<\/td>\n<\/td>\n<\/tr>\n
    1.6<\/td>\nTenderer\u2019s Authorised Representative Information<\/td>\n<\/td>\n<\/tr>\n
    <\/td>\nName<\/td>\n<\/td>\n<\/tr>\n
    <\/td>\nAddress<\/td>\n<\/td>\n<\/tr>\n
    <\/td>\nTelephone \/ Fax Numbers<\/td>\n<\/td>\n<\/tr>\n
    <\/td>\ne-mail address<\/td>\n<\/td>\n<\/tr>\n
    1.7<\/td>\nTenderer\u2019s Value Added Tax Registration Number<\/td>\n<\/td>\n<\/tr>\n
    1.8<\/td>\nTenderer\u2019s Income Tax Identification Number (TIN)<\/td>\n<\/td>\n<\/tr>\n
    1.9<\/td>\nTenderer to attach copies of the following documentation:<\/td>\n(a)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Articles of Incorporation or Registration of firm.<\/p>\n

    (b)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Latest Income Tax Clearance Certificate<\/p>\n

    (c)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Latest VAT Registration Certificate<\/p>\n

    (d)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Original letter naming the person authorised to sign on behalf of the Tenderer<\/p>\n

    (e)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Others (to be completed by the Procuring Entity if required)<\/em><\/td>\n<\/tr>\n

    2.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Qualification Information of the Tenderer<\/em><\/strong><\/td>\n<\/tr>\n
    2.1<\/td>\nNumber of years of overall experience of the Tenderer in the supply of goods and related services:<\/p>\n

     <\/td>\n

    		[write \u201cNot applicable\u201d, if this information is not asked in ITT 12.1(a))<\/td>\n<\/tr>\n
    2.2<\/td>\nNumber of years of specific experience of the Tenderer in the supply of similar goods and related services:<\/p>\n

     <\/td>\n

    		[write \u201cNot applicable\u201d, if this information is not asked in ITT 12.1(b))<\/p>\n

     <\/td>\n<\/tr>\n

    2.3<\/td>\nTotal annual monetary value of similar goods supplied in each of the last five years.<\/p>\n

    [<\/td>\n

    		[write \u201cNot applicable\u201d, if this information is not asked in ITT 13.1(a))<\/p>\n

     <\/td>\n<\/tr>\n

    2.4<\/td>\nAvailable liquid assets<\/td>\n[write \u201cNot applicable\u201d, if this information is not asked in ITT 13.1(b))<\/p>\n

     <\/td>\n<\/tr>\n

    2.5<\/td>\nDetails of production capacity\/ equipment available:<\/td>\n[write \u201cNot applicable\u201d, if this information is not asked in ITT 12.1(c))<\/p>\n

     <\/td>\n<\/tr>\n

    2.6<\/td>\nMajor supplies of similar type of Goods over the last five years.\u00a0 Also list details of supplies of similar type of Goods under way or committed, including expected delivery date.<\/td>\n<\/td>\n<\/tr>\n
    3.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Financial Information of the Tenderer<\/em><\/strong><\/p>\n

     <\/td>\n<\/tr>\n

    3.1<\/td>\nFinancial reports or balance sheets or profit and loss statements or auditors\u2019 reports or bank references with documents or a combination of these demonstrating availability of liquid assets.\u00a0 List below and attach copies.<\/p>\n

     <\/td>\n<\/tr>\n

    3.2<\/td>\nName, address, and telephone, telex, and facsimile numbers of banks that may provide references if contacted by the Employer<\/p>\n

     <\/td>\n<\/tr>\n

    3.3<\/td>\nInformation on litigation in which the Tenderer is, or has been,\u00a0 involved:<\/td>\n<\/tr>\n
    <\/td>\n(a)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Any case within the past five years<\/td>\n<\/tr>\n
    Cause of Dispute<\/td>\nResult of Settlement and amount involved<\/td>\n<\/tr>\n
    <\/td>\n<\/td>\n<\/tr>\n
    <\/td>\n<\/td>\n<\/tr>\n
    (b)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Current cases in this financial year<\/td>\n<\/tr>\n
    Cause of Dispute<\/td>\nCurrent Position of Case<\/td>\n<\/tr>\n
    <\/td>\n<\/td>\n<\/tr>\n
    <\/td>\n<\/td>\n<\/tr>\n
    Note: The above represents the minimum requirements. These may be added to buy the Procuring Entity on a case-by-case basis, as necessary.<\/em><\/td>\n<\/tr>\n
    <\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

     <\/p>\n

      \n
    1. Individual Members of a Joint Venture<\/strong><\/li>\n<\/ol>\n

       <\/p>\n\n\n\n\n\n\n
      4.1<\/td>\nEach Member of a JVA shall provide all the information requested in the form above, Sections 1-3.<\/td>\n<\/tr>\n
      4.2<\/td>\nAttach a power of attorney for each of the authorising signatories of the Tender on behalf of the JVA.<\/td>\n<\/tr>\n
      4.3<\/td>\nAttach the Agreement among all Members of the JVA (and which is legally binding on all Members), which shows that:<\/p>\n

      (a)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 all Members shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms;<\/p>\n

      (b)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 one of the Members will be nominated as being in charge, authorised to incur liabilities, and receive instructions for and on behalf of any and all Members of the joint venture; and<\/p>\n

      (c)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 the execution of the entire Contract, including payment, shall be done exclusively with the Member in charge<\/td>\n<\/tr>\n

      Note: The above represents the minimum requirements. These may be added to buy the Procuring Entity on a case-by-case basis, as necessary.<\/em><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

       <\/p>\n

       <\/p>\n

      <\/a><\/a>Manufacturer\u2019s Authorisation Letter (Form G – 5)<\/strong><\/h4>\n

       <\/p>\n

       <\/p>\n

      [This letter of authorisation should be on the letterhead of the manufacturer and should be signed by the person with the proper authority to sign documents that are binding on the manufacturer]<\/em><\/p>\n

       <\/p>\n

       <\/p>\n\n\n\n\n\n
      Invitation for Tender No:<\/p>\n

       <\/td>\n

      		Date:<\/td>\n<\/tr>\n
      Tender Package No:<\/p>\n

       <\/td>\n

      		<\/td>\n<\/tr>\n
      To:<\/p>\n

       <\/p>\n

      <\/a>Name and address of Procuring Entity]<\/p>\n

       <\/td>\n

      		<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

       <\/p>\n

      WHEREAS, we [name and address of manufacturer]<\/em> are reputable manufacturers having factories at [list of places of factories]<\/em>.<\/p>\n

       <\/p>\n

      THEREFORE, we do hereby:<\/p>\n

       <\/p>\n

        \n
      1. Authorise [name of Tenderer]<\/em> to submit a Tender in response to the Invitation for Tenders indicated above, the purpose of which is to provide the following Goods, [description of goods]<\/em>, manufactured by us, and to subsequently sign the Contract for the supply of such Goods; and,<\/li>\n<\/ol>\n

         <\/p>\n

         <\/p>\n

          \n
        1. Extend our full guarantee and warranty in accordance with GCC Clause 32, with respect to the Goods offered in the Tender.<\/li>\n<\/ol>\n

           <\/p>\n

           <\/p>\n

           <\/p>\n\n\n\n\n\n\n
          <\/td>\n <\/p>\n

          Signed<\/td>\n<\/tr>\n

          <\/td>\n <\/p>\n

          In the capacity of:<\/p>\n

           <\/p>\n

          Duly authorised to sign the authorisation for and on behalf of<\/td>\n<\/tr>\n

          <\/td>\n <\/p>\n

          [name of manufacturer]<\/em><\/td>\n<\/tr>\n

          <\/td>\n <\/p>\n

          Date:<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

           <\/p>\n

           <\/p>\n

          <\/a><\/a>Bank Guarantee for Tender Security (Form G \u2013 6)<\/strong><\/h4>\n

           <\/p>\n

          [this is the format for the Tender Security to be issued by a commercial bank<\/em><\/p>\n

          \u00a0of Nigeria in accordance with ITT Clause 27]<\/em><\/p>\n

           <\/p>\n\n\n\n\n\n
          Invitation for Tender No:<\/p>\n

           <\/td>\n

          		Date:<\/td>\n<\/tr>\n
          Tender Package No:<\/p>\n

           <\/td>\n

          		<\/td>\n<\/tr>\n
          To:<\/p>\n

           <\/p>\n

          <\/a>[Name and address of Procuring Entity]<\/p>\n

           <\/td>\n

          		<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

           <\/p>\n

          TENDER GUARANTEE No: <\/strong><\/p>\n

           <\/p>\n

          We have been informed that [name of Tenderer]<\/em> (hereinafter called \u201cthe Tenderer\u201d) intends to submit to you its Tender dated [date of Tender]<\/em> (hereinafter called \u201cthe Tender\u201d) for the supply of [description of goods and related services]<\/em> under the above Invitation for Tenders (hereinafter called \u201cthe IFT\u201d).<\/p>\n

           <\/p>\n

          Furthermore, we understand that, according to your conditions Tenders must be supported by a Tender guarantee.<\/p>\n

           <\/p>\n

          At the request of the Tenderer, we [name of bank]<\/em> hereby irrevocably undertake to pay you, without cavil or argument, any sum or sums not exceeding in total an amount of Naira [insert amount in figures and in words]<\/em> upon receipt by us of your first written demand accompanied by a written statement that the Tenderer is in breach of its obligation(s) under the Tender conditions, because the Tenderer:<\/p>\n

           <\/p>\n