We will explain in details the Procedures and Conditions To Obtain DPR License(s) For The Construction And Operation Of Petrol Retailing Station in Nigeria

DPR GUIDELINES FOR APPROVAL TO CONSTRUCT AND OPERATE PETROL FILLING STATION

Key steps:

1. APPLICATION FOR SUITABILITY INSPECTION
2. APPROVAL TO CONSTRUCT
3. APPLICATION FOR STORAGE AND LICENCE TO OPERATE A PETROL STATION
4. APPLICATION FOR TAKE-OVER OF PETROL STATION
5. APPLICATION FOR REQUIREMENTS TO OPERATE A PETROL FILLING STATION

Read: NSITF Compliance Certificate

1. REQUIREMENTS TO APPLY FOR LAND SUITABILITY INSPECTION
The intending Marketer should submit an application to DPR for site suitability inspection. The inspection shall among others issues report on the following basic requirements:-
(i) Size of the proposed land site.
(ii) The site does not lie within pipeline or PHCN high tension cable Right Of Way (ROW).
(iii) The distance from the edge of the road to the nearest pump will not be less than 15 meters.
(iv) Total number of petrol stations within 2km stretch of the site on both sides of the road will not be more than four including the one under consideration.
(v) The distance between an existing station and the proposed one will not be less than 400 (four hundred) meters.
(vi) The drainage from the site will not go into a stream or river.
(vii) In some instances where site is along Federal Highway, a letter of consent from the Federal Highway is required.
(viii) DPR guided/supervised EIA study of the site by DPR accredited consultant.

PETROL FILLING STATION APPLICATION PROCEDURES

Application for approval to construct a Petrol filling station for retailing Petroleum products in Nigeria shall be submitted to the Department of Petroleum Resources (DPR) giving details of the proposals and any information that may be relevant to the project. In addition, the following documents should be submitted along with the application:

PETROL FILLING STATION REQUIRED DOCUMENTS

i. Three (3) copies of approved plan showing the building existing or proposed on the site and the relation of the site to the roadways and adjoining property;

ii. A certificate signed by signed by the Chief Federal/ State Fire Officer, or by an officer authorized in that behalf, that the arrangement proposed for the prevention of fire at the site are satisfactory;

iii. A certification by the Area/Town Planning Authority for the construction of a Petrol Filling Station on the proposed site;

iv. A certificate signed by the divisional police Officer or a superior police officer in-charge of the police motor traffic that he is satisfied that the site and layout of the proposed filling station do not constitute an unnecessary traffic hazard.

v. CAC Documents: Evidence that company is duly registered as a limited liability company by Corporate Affairs Commission to operate in petroleum products. as follows:

vi Current Company Tax Clearance Certificate.

Read: Local Content (NOGIC JQS) Registration

2. PETROL FILLING STATION APPROVAL TO CONSTRUCT
After the above listed document must have been submitted, inspection of the site will then be carried out.
If suitability report (approved) on the above preliminary issues is favorable, Department of Petroleum Resources (DPR) will require under listed documents to e submitted DPR office for review without any obligation on DPR to grant ATC if any negative change to the suitability situation of the site occurs before the grant.

PETROL FILLING STATION REQUIREMENTS TO CONSTRUCT

(a) Application letter addressed to the Operations Controller of the DPR Zonal/Field office nearest to where the location of the proposed station site.
(b) Two (2) photocopies of Certificate of Incorporation.
(c) Two (2) photocopies of Memorandum and Article of Association.
(d) Two (2) photocopies of Current tax clearance.
(e) Original and photocopy of Police report.
(f) Original and photocopy of Fire report and Certificate.
(g) Two (2) original copies of Approved building plan.
(h) Two (2) photocopies of letter from Land & Survey.
(i) Two (2) photocopies of Deed of conveyance.
(j) Environmental Impact Assessment (EIA) report for underground storage tank capacities greater than 270,000 litres.

NOTE: (i.) After “Approval to construct” is granted, it is mandatory that some meaningful development be made on site within three (3) months from the date approval was granted. The approval expires if no development
commences within the time frame.
(ii) Sign Post should be installed on site immediately after approval to construct is granted. The sign post should indicate the name of the company and the reference number of the approval letter.

(iii) Companies involved in building of Petrol Stations, construction and fabrication of U/G storage tanks and canopy shall have DPR Permit to operate as Oil Industry Service Company.

Click to continue for LICENSING PROCEDURE & TAKE-OVER OF PETROL STATION

Application look like below:

DEPARTMENT OF PETROLEUM RESOURCES (DPR) APPLICATION FOR STORAGE/SALES LICENCE ONLY
SECTION A:
1. Name of Applicant/Company: ………………………………………………………………..…
2. Registered Address in Nigeria: ……………………………………………………………………
3. Location Address for the storage of product(s): ………………………………………..…….
(a) Town and Street Number………………………………………………………………………….
(b) State: ……………………. Local Govt. Area: …………..……………………
4. Type of licence required: Please TICK ONLY ONE (a, b, c ord)
a. Industrial Consumer (Storage only) (Category I)
b. Petrol Station, Petroleum Products Depot (Category II)
c. Kerosene (House-Hold) (Category III)
d. Liquefied Petroleum Gas (Cooking Gas) (Category IV)
5. State whether application is for a NEW Licence or RENEWAL Licence, and the
corresponding year(s) the licence is required: …………………………………….
If RENEWAL, please attach photocopy of the expiring license
If NEW, attach photocopy of approval letter from the DPR (Ref.SEC.A:4; a,b &d)
6. Storage Capacity:
LPG (Cooking Gas) …………… (Kg) AGO (Diesel)……………… (Litres)
PMS (Petrol)…………………… (Litres) Fuel Oil …………………… (Litres)
Lube Oil/Grease ……………… (Lit/kg) Kerosene: ………………… (Litres)
OTHERS ………………………(Lit/Kg) Kerosene: …………….……. (Tin)
7. Type of Receptacle/Storage: (TICK AS APPLICABLE)
(i) Underground Tank (ii) Drums (iii) Cylinder
(iv) Surface Tank (v) Tins (vi) Carton-packed
8. Has the Petroleum Station’s Draft Management Agreement been verified or
endorsed by the DPR? YES/NO or Not Applicable
9. Fee Paid (…………………)/Words ……………………………………………….
Bank draft No ………………………… Date …………………………………….
I/We hereby certify that all the information contained in this application and supporting documents are to the best of my/our knowledge, correct.

………………………………… …………………………….. …………………………..
Name Signature Date

SECTION B:
10. TO BE COMPLETED BY THE SPONSORING MARKETING COMPANY ONLY
Name of Sponsoring Marketing Company: ………………………………………
INDEPENDENT MARKETER’S NUMBER (If applicable)………………………
NOTE
a. Where an applicant obtains product(s) from more than one company, applications should
be channeled through ONLY ONE Company.
b. Application not properly filled will be rejected and fees in respect of such rejected
application will neither be refunded nor transferred on to any other application
c. An application must be submitted in respect of only ONE Category (See Item No.4
Section A)
d. Bank Draft (MICRO-DRAFT) to be made payable to the: “FEDERAL
GOVERNMENT OF NIGERIA / DPR Fees Account”. (DO NOT write “FGN” please).
e. Whereas Pressure Test Certificate and Report are required ensure that duly signed
ORIGINAL CERTIFICATE are forwarded to LAGOS through respective zonal
office of the DEPARTMENT OF PETROLEUM RESOURCES (DPR).
We hereby UNDERTAKE to sponsor this application for the grant of license to store and/or
sell petroleum products in accordance with the conditions prescribed in the “Petroleum
Regulations 1969”. (Petroleum Decree 1969).
……………………………………….. …………………………………..
Name & Signature of Authorising Company’s Official Stamp & Date
Company Official

SECTION C:
A. Bank Draft reference No …………………… Amount Paid (N……………………….)
…………………… ……………………………….………… ……………..
Receipt Number Name & Signature of Receiving Officer Date & Stamp
B. Recommendation of DPR Officer ……………………………………………………….
C. Licence Number ……………………… Date …………………………………………
…………………………………… …………………… ………………………..
Signature & Name of DPR Officer Station Date

Source: DEPARTMENT OF PETROLEUM RESOURCES