Features of best Cloud School Management Software or School ERP system

Features of best School Management Software or school management system.Whether in Nigeria or elsewhere in the world, these features are what make a Cloud School Management Software or School Administration and Management System good.


Single app for all user-types : Teachers, Students & Parents

Amazing app for Parents & Students
Powerful features for Teachers & Admins
Everything you will ever need in your institution’s mobile app
Magical features to stay connected with institutions
Branded in your institution’s name, logo and colors

Teachers can take attendance, students can view timetable, parents can view attendance, principal and admins can send messages & announcements etc. using the same app.

Though the traditional login mechanism with the username and password is preferred by the majority of users, the One Time Password (OTP) login via SMS and Emails is the favorite of all the app users. So we have incorporated both of them in the mobile app to help you choose the one that suits you the best.

As School Software Pro is the only School Management Software/ System in Nigeria that has MOBILE APPS as in design.

Read: How to Chosen School Management Software

Let’s look at the top 16 features every Student Information System should provide. Not all applications are the same. So here are the most important features that every Cloud School Management Software or School Administration and Management System should provide.


Student Registration and Admission Management System

Education institutions should now consider performing all activities in the cloud. Having cloud based Student Information System with no local on premise foot print of server or software means less time and money spent on IT and more on broader education priorities.


Administrators can manage all the School Software Pro users using this module

  • Various levels of access controls can be set for the employees to allow them to work on specific modules
  • Profile update can be done for the users by the privileged employees
  • Users can be blocked from accessing the application for reasons like non-payment of dues in a click


School Software Pro’s flexible examination module allows all type of institutions to set up and manage various kind of grading systems for the courses they run, be it general, CCE, CWA, GPA or Gradebook pattern. Both online and offline examination management software.

  • For each examination pattern, there are settings which help format any type of evaluation
  • Marks and Grade Based Exam creation
  • Student activity based grading exams
  • Easy and quick evaluation and publishing of exam reports with instant alerts and notifications to parents
  • Multiple grading profiles can be created for the activity or subject exams
  • Flexibility for teachers to enter marks and update it whenever necessary
  • Student remarks can be recorded in the overall report for the year
  • Each term examination report along with the end of year report card can be generated
  • Subject wise exam report is available for analysis by teachers along with the complete batch report for the class teacher
  • You can add 2 or 3 Academic terms Result together at the end of a session

Read: Advantages of Online School Software


Data is useless without any insight and predictive analysis. school administration and management system should make the best of all the data entry that happens every day. The best software applications can even predict student behaviours analysing by tracking critical data of students and the institutions.


School Software Pro users can use the messaging system to notify or send any messages to the students, parents and teachers

  • The institutions can send out targeted information to parents and students about school events, fee dues, etc. and to the teachers about upcoming PTA meetings etc.
  • This keeps the users updated about their assigned responsibilities. This system is not only fast and easy but also eco-friendly, it is a saving on expensive purchases for receipts, notices and other announcements


School Result Management Software Nigeria

Cloud School Management Software need to be integrated with robust alerting and communication systems to alert students, parents or teachers on emergencies and key events. Alerts need to be triggered on key events like student being absent, broadcasting. Today there are also social network features for students and parents to collaborate together.


Remarks let you provide comments for each of the student on the basis of performance in different subjects or some common remarks on individual student on any particular exam conducted. The module also allows administrators to provide custom remarks on the students day to day activities. The students or parents can see the remarks in their profiles for daily updates


Why to keep bundles of files while all the data can be saved smartly. Instant search makes this data easily accessible. By using student information systems and school software you can manage all this and much more.


Only few student information systems offer true school setting accounting functionality. Tracking institution’s day to day expenses and income, keeping all records of fee received and the defaulters will make work easier for education institutions. Generate and issuing of payment receipt of all fees. Ability to creating different payment receipts for different type of income. Management to compare income and expenses of different periods, months, years, etc. School Software Pro makes it possible for you stay away from other accounting software to manage your school.


The institution can manage their employees completely starting from their admission to leaves management, payroll assignment, payslips generation, etc.

  • Quick and customisable admission form to upload the employee details in one go
  • Bulk employee import option allows uploading details of employees in fractions of seconds
  • Payroll setup can be done for variations of earnings and deductions. Instant amount changes in payroll is supported
  • Payroll can be collectively assigned to employees sharing similar pay structure and frequency
  • HR Admin or the employee with privileges can generate payslips based on payment frequency
  • Separate privileges can be assigned for approval/rejection/ regeneration of payslip for employees
  • Configure payslip report settings

Loss of Pay integration with automatic deduction calculation in employees’ payslip


School Software Pro incorporates all types of fee structures followed by different institutions worldwide

  • Fees setup can be done based on student category or for a complete course in a few clicks
  • Fixed/Instant discounts can be provided along with late fees fine collection
  • Academic fees can be collected along with transport and hostel fees in one go
  • Fee defaulters report can be checked and students/parents can be reminded about the pending fees via sms/email
  • There are multiple reports on collected/pending fees and their receipts
  • Specific controlled access can be provided to users for access of Finance
  • The tax module enable tax on all types of fee transactions – general fees, instant fees, transport and hostel fees. This module can be used for VAT or other similar tax systems
  • Fees refund/revert can be done by privileged employees based on the requirement
  • Invoice report can be generated for scheduled fees
  • Common transactions that are done in the institution can be recorded by creating custom categories
  • Tally integration helps in export of financial transactions from School Software Pro . The sync can be done manually in bulk or as a live sync
  • Fees can be collected online by integrating School Software Pro  with options of Payment Gateways available


Each student, his/her parents, Teacher, Staff members and management will have separate login to access the desired information. So you can know all the things for every single student, his/her parents, Teacher, Staff members.

When admitting an employee, the employee’s privileges are set according to the responsibilities the employee is assigned in an institution, thus creating a Privileged Employee. 

Use User Roles and Privileges Guide in the School Software Pro  Institution Setup User Guide.


By integrating School Software Pro with a bulk SMS service provider, institutions can use the SMS module to send SMS text messages to students, parents, and employees, as well as deliver automatic notifications when certain events occur in School Software Pro

  • The SMS module allows administrators and employees to receive and send text messages to other employees, students, and from School Software Pro
  • The SMS settings can also be customized to deliver automatic alert messages right to the mobile phones of all users


Hostel module helps the warden to record details about the hostels such as the type of hostel, number of rooms in each hostel, and number of students each room can accommodate. For each room, the warden can assign a fare/rent that the students need to pay

  • Students can be provided hostel accommodation based on the availability of rooms. When recording hostel details, custom fields can be added to record any additional information required by the institution
  • Scheduling of fee collection can be done post allocation. This fee can be collected along with academic fees for the allocated students

Reports can be analysed for change in room/rents


  • Institute’s schedule can be maintained in School Software Pro  calendar, where the students, parents and employees can check the upcoming events, examinations, fees dues and plan accordingly


  • Distance education facility available
  • Collaborate with students and other users via text, audio and/or video at anytime
  • Invite and create group / session as required
  • Record the session for future use
  • Sound files can be shared for later use
  • Whiteboard facility available
  • Group chat facility available
  • Questions can be asked during collaboration via raising hand facility
  • Interactive collaboration facility available

Parent can view the complaints on his/her wards


Discipline is the key to bring a standardised structure within an institution/ organisation. School Software Pro  has enhanced discipline module specifically designed to file disciplinary complaints

  • Users can file a complaint or issue against teachers or students
  • Assign Employees and students responsible for solving the issue
  • Upload proof/evidence information like attachments, photos, documents etc
  • Mark actions based on discussions and solutions for the disciplinary complaint


This feature help in conducting sudden exams without advanced planning . Timer based online exam can be created for subjects or general tests . The exams can be objective with multiple options or descriptive

  • Questions can be imported from any last exam of a particular batch
  • Automatic marks calculation happens for objective exams based on settings and exam results can be seen to get reports


Administrator can manage all students or employees documents in folders, which can be downloaded by users and processed further

  • Documents or folders can be shared to targeted users to distribute the planned classroom activities or lecture plan
  • User-specific docs can be created to add documents for a student/employee


Custom reports can be constantly modified with various details needed to generate reports on the latest data of the student or employee

  • Input criteria can be selected based on which the report should be filtered
  • Columns required in the report can be selected
  • The report automatically updates based on the changes in profile data of students or employees


This module supports the user to export data of students, employees , subjects, attendance, etc. in xml or csv formats for various purposes. The export operation helps in operations like backup of data, data transfer to another application, data analysis, data driven decision making etc.


Data management module allows recording of detailed information about any data in the institution. For similar kind of data, fields can be customized and information can be added for any no. of records . Reports can be taken out for analysis or record keeping.


Discussion module helps the students and teachers to interact with each other and they can share their views through posting comments in it. The members of the group gets the privilege to see the posts and comment on them. Unwanted posts can be deleted by the admin


The institute can share important screenshots and pictures with the students or employees by creating album. Public albums can be used to share the photos across all users. Multiple photos upload and complete album delete are the handy features for quick updates


Inventory module adds lot of functionality in managing indents and purchasing items for the institution. Entire process is tracked and can be analysed in future for verification

  • Store items can be managed and the employees can raise indents whenever items are required
  • Store manager can also add stores, store items, raise indents, raise purchase orders, create GRN notes etc


School payment Management System

School Software Pro has a fully functional payment gateway to enable your institution accept online payment through credit cards. School Software Pro is integrated with Paypal & Authorize.net

  • This payment option can be enabled for Student Academic fees, Applicant registration, Hostel and Transport Fees
  • Students and parents can check their fee details, pay fees online, and print the fee receipts–all from their mobile phones


School software with EMAIL and SMS INTEGRATION

The administrator has the power to send emails to employees, guardians and students and can also give privilege to any of the employees to do so

  • Automatic emails can be setup for particular set of recipients on specific events
  • Emails can be sent to employees or students or guardians
  • Emails can be sent to employees or students or guardians


Audit helps in checking all activities associated with the school which can be tracked using the logs

  • A track of all log activities can be maintained to check how the users are performing in different departments like finance activities, managing user accounts and scheduling or deleting activities related to the core data
  • Fees can be tracked to specific student profiles as well as teacher profiles. The admin can clearly track all activities each user performs when it comes to fee transactions. The information on scheduling fee collection, collecting fees and reverting the fee collected is listed in logs


The reminder module in School Software Pro alerts the users about any upcoming institutional events or any occasions via SMS or email

  • Admin can set reminder as many times about any type of upcoming activities in your school/institution
  • Most powerful use of the reminder module is in scheduling fee collections in your institute
  • Reminders can be set as many times as needed with multiple options available in the settings


It’s easy to make your own school students or employees certificate School Software Pro.

With the Certificate Generator, you’re empowered to customize your school student’s or employee’s certificates and print in bulk or one by one. If you teach a short course, organize a competition, or just want to celebrate an achievement in the life of someone special, a custom-made certificate lends official status to your gesture.

With two or three clicks, you can fit your own words, logo, background and signs into a polished graphic package. Design filters and color palettes guide your choices so that the finished product looks visually coordinated. You’re free to try out different ideas and experiment with images, because you can always erase a step if you change your mind.


Manage all the vehicles like bus, cars and transport vehicles that are used for transportation purpose. It can help in route description in association with the particular student, teachers and staff members.


Look for student information system that can manage day to day attendance of all the students easily. This helps in minimize proxies and paper work. Some Student Information Systems like School Software Pro also sends automated SMS and email alerts when students are absent from classes.


This module will allow you to manage all type of exams like unit test, half yearly test and final examination. It will enable you to announce your results faster via SMS and Email alerts.


Managing all the information about rooms, goods, mess was never easier. Now, minimize waste and track all the actions of hostel.


Find, Search, Issue and Return books are the basic features of this module. It will generate auto reports for the book condition, likeliness among students, fine collected, etc.


It will help in communication on individual and group basis. Their attendance, Salary and other expenses can be tracked.


Management need to informed at all times on every aspect of institution performance. Student Information System need to have intuitive dashboards that represents of key metrics of education institution performance.


Benefits Of Alumni Association & Alumni Management System

Alumni network of any school are powerful and influential. Schools, colleges and universities need to proactively manage alumni network. This doesn’t have to be complicated. Always select a Student Information System that provides ability to interact with the Alumni network with features like fund raising, membership programs, inter-alumni social interactions, business exchange and job boards.

If you are an educator looking for the School Management Software or school administration and management system, talk to our solution enablement team on info@schoolsoftware.com.ng to get School Software Pro in your school, college or university.


multi-school ERP System or Group of School Management Software

What is a multi-school ERP System or Group of School Management Software?

School ERP systems that can be used across multiple school branches or outposts are called multi-school ERP systems. These multi-school ERP systems ensure that multiple branches of a single school work efficiently and uniformly, no matter how far flung these branches are compared to each other.

Group of School Management Software systems are built for schools with multiple branches who are seeking to recreate a similar, cohesive experience for all students across branches of their school. Multi-school ERP systems also help systemise some processes and rules across branches to ensure that students have a uniform learning experience across branches. The quality of education a school imparts is thus managed well across branches when a Group of School Management Software is in place.


How would you want to manage your School student’s results?

As we stated, School Software Pro start with you from when student was given admission, manage everything about the student(s) records including all the results for all the subjects/ courses/ classes till graduation stage and generate student transcript.

No matter the type of your school (Primary, Secondary, Group of Schools, Polytechnic or University) School Software Pro, a school result management software /system helps you to manage your students result.

Students have access to all their published results, no matter the level/ class or year

Try School Software Pro Free Demo.

Features of best Cloud School Management Software or School ERP system

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