BUREAU OF PUBLIC PROCUREMENT (BPP) STANDARD BIDDING DOCUMENT 

For the Procurement of Goods

Section 4, 5, 6 & 7.

Click for Section 1.

Click for Section 2 & 3.

 

Section 4.  Special Conditions of Contract

Instructions for completing the Special Conditions of Contract are provided, as needed, in the notes in italics mentioned for the relevant GCC clauses.
GCC Clause

 

Amendments of, and Supplements to, Clauses in the General Conditions of Contract
GCC 1.1 (h) The nature of the goods to be supplied are [give a brief description of the Goods, and any Related Services which are to be supplied.]
GCC 1.1(j) The Procuring Entity is [Name, address, and name of authorized representative].
GCC 1.1(n) The Supplier is [Name, address, and name of authorized representative].
GCC 5.1(j) The following documents shall also be part of the Contract: [if there no other documents state “none”]
GCC 6.1 Suppliers and Sub-contractors from the following countries are not eligible:
GCC 6.2 Goods and Related Services from the following countries are not eligible:
GCC 12.1 For notices, the Procuring Entity’s contact details shall be:

Attention:

Address:

Telephone:

Facsimile number:

Electronic mail address:

For notices, the Supplier’s contact details shall be:

Attention:

Address:

Telephone:

Facsimile number:

Electronic mail address:

GCC 21.2 A complete packing list indicating the content of each package shall be enclosed in a water proof envelope and shall be secured to the outside of the packing case. In addition, each package shall be marked with indelible ink/paint in bold letters, as follows:

a.        Contract Number

b.        Name and address of Procuring Entity

c.        Country of origin

d.        Gross weight

e.        Net weight

f.         Package number of total number of packages

g.        Brief description of the content

Upright markings, where appropriate, shall be placed on all four vertical sides of the package.

All materials used for packing shall be environmentally neutral.

Additional marking and documentation within and outside the packages shall be:

[Note: The above requirements should be reviewed by the Procuring Entity on a case-by-case basis, with amendments being made as necessary.]

GCC 22.2 The documents to be provided are as follows:

(a)                       copies of Supplier’s invoice showing goods’ description, quantity, unit price, total amount;

(b)                       copies of the packing list identifying the contents of each package;

(c)                       manufacturer’s/ supplier’s  warranty certificate (if any);

(d)                       inspection certificate issued by the nominated inspection agency (or Procuring Entity) and/ or the supplier’s factory inspection report (if any);

(e)                       certificate of origin.

[Note: The above requirements should be reviewed by the Procuring Entity on a case-by-case basis, with amendments being made as necessary.]

GCC 23.2 The prices charged for the Goods delivered and the Related Services to be performed shall be fixed for the duration of the contract.

OR

The prices charged for the goods delivered and the Related Services to be performed shall be subject to adjustment in accordance with the following price adjustment formula.

[Note: delete as appropriate. If prices are subject to adjustment, the price adjustment formula must be added by the Procuring Entity.]

GCC 25.1 Additional spare parts requirements are specified in Annex- [    ] of the Specifications.
GCC 25.2 Within [       ] weeks of placing the order and opening the letter of credit.
GCC 26.1 The method and conditions of payment to be made to the Supplier under this Contract shall be as follows:

1.    The payments shall be made

(a)                   through an irrevocable confirmed letter of credit opened in favour of the Supplier in a commercial bank of Nigeria; or

(b)                  direct through the accounts office of the Procuring Entity; or

(c)                   through another account [state which account]t

 [delete those not appropriate]

  2.    Payments shall be made in Nigeria Naira in the following manner :

(a)         Advance Payment: [usually ten (10)] percent of the Contract Price shall be paid within twenty-eight (28) days of signing of the Contract, and upon submission of claim and a bank guarantee for equivalent amount valid until the Goods are delivered and in the form provided in the Tender Document. If the procurement is ICB to include participation of foreign suppliers, the advance payment for domestic suppliers may be fifteen (15) percent, while for foreign suppliers it would be ten (10) percent]

(b)         On Delivery on EXW (ex warehouse in Nigeria): usually 80 (eighty) percent of the Contract price of the Goods shipped shall be paid upon submission of documents specified in GCC Clause 22.2.   

(c)         On Delivery and Acceptance: [usually ten (10)] percent of the Contract Price of the Goods delivered shall be paid upon submission of documents specified in GCC Clause 22.2 within twenty eight (28) days of submission of a claim supported by the Acceptance Certificate issued by the Procuring Entity.

[The procuring Entity should amend this clause as required for the particular procurement If Advance Payment is not applicable the clause on Advance Payment should be deleted.]

GCC 26.4 The payment-delay period after which the Procuring Entity shall pay interest to the supplier shall be [           ] days.

The interest rate that shall be applied is [        %] percent

[Note: The interest rate shall normally be 1% above the lending rate of commercial banks in Nigeria or LIBOR + 1 if preferable]

GCC 27.1 “All risks” insurance, including “war risks, riots, and/or strikes” shall be acquired for 110% of the delivered cost of the goods on “Warehouse to Warehouse” basis.
GCC 29.1 The Performance Security shall be reduced to [      %]  percent of the Contract Price.

[Two to five percent of the Contract Price would be reasonable: it should not be reduced to less than two (2) percent of the Contract Price].

GCC 31.2 The Inspections and tests shall be conducted at: [insert place of inspection]

The Procuring Entity’s right to inspect, test and where appropriate reject the Goods after delivery, shall in no way be limited or waived by the reason of Goods having, place of inspection tested or passed by the Procuring Entity or its representative prior the Goods shipment.

GCC 32.3 The period of validity of the Warranty shall be: [insert period ]

For purposes of the Warranty, the place of final destination shall be: [insert place ]

GCC 32.5 The period for repair or replacement shall be:

 

GCC 34.1

 

The liquidated damage shall be one half of one percent (0.5%) of the Contract value per week or part thereof.
The maximum amount of liquidated damages shall be: Ten (10%) of the Contract value.
GCC 39.3(b) Arbitration shall take place in:

 

 

 

Read: Business/ Company Registration in Nigeria

Read: Debt Recovery / Collection Services in Nigeria

Read: Business Support/ Representation Service in Nigeria

 

 

 

Section 5.  Tender and Contract Forms

 

 

Form Title
Tender Forms
G – 1 Tender Submission Sheet
G – 2 Price Schedule
G – 3 Specifications Submission Sheet
G – 4 Tenderer Information Sheet
G – 5 Manufacturer’s Authorisation Letter
G – 6 Bank Guarantee for Tender Security
Contract Forms
G – 7 Notification of Award
G – 8 Contract Agreement
G – 9 Bank Guarantee for Performance Security
G – 10 Bank Guarantee for Advance Payment

 

Forms G1 to G6 comprise part of the Tender and should be completed as stated in ITT Clause 17.

 

Forms G7 to G10 comprise part of the Contract as stated in GCC Clause 5.

 

 

 

 

Tender Submission Sheet (Form G – 1)

 

Invitation for Tender No: Date:
Tender Package No:
To:

[Name and address of Purchase]]

 

 

 

We, the undersigned, offer to supply in conformity with the Tender Document the following Goods and Related Services, viz:

 

 

The total price of our Tender, excluding price reduction(s) is:

Naira:

 

insert value in figures

 

 

(insert value in words)

 

If applicable under Instruction to Tenderers (ITT) Sub-Clause 20.3, and in case we are awarded a contract for more than one lot in the package, the discounts / cross- discounts offered, and the methodology for its application is:

 

 

We undertake, if our Tender is accepted, to deliver the goods in [     ] (weeks / months) from the date of [      ], in accordance with the delivery schedule specified in the Schedule of Requirements.

 

We are not participating as Tenderers in more than one Tender in this Tendering process. Our Tender shall be valid for the period stated in the Special Instructions to Tenderers and it shall remain binding upon us and may be accepted at any time before the expiration of that period. A Tender Security in the amount stated in the Special Instructions to Tenderers is attached in the form of a [state pay order, bank draft, bank guarantee] valid for a period of 28 days beyond the Tender validity date.

 

If our Tender is accepted, we commit to obtaining a Performance Security in the amount stated in the Special Instructions to Tenderers and valid for a period of 28 days beyond the date of completion of our performance obligations under the Contract, including any warranty obligations.

 

We declare that ourselves, and any subcontractors or suppliers for any part of the Contract, have nationalities from eligible countries and that the goods and related services will also be supplied from eligible countries. We also declare that the Government of Nigeria has not declared us, and any subcontractors or suppliers for any part of the Contract, ineligible on charges of engaging in corrupt, fraudulent, collusive or coercive practices. We furthermore, pledge not to indulge in such practices in competing for or in executing the Contract, and are aware of the relevant provisions of the Tender Document (ITT Clause 3).

 

We understand that your written Notification of Award shall constitute the acceptance of our Tender and shall become a binding contract between us, until a formal contract is prepared and executed.

 

We understand that you are not bound to accept the lowest evaluated Tender or any other Tender that you may receive.

 

Signed
 

In the capacity of:

Duly authorised to sign the Tender on behalf of the Tenderer.

Date:

 

Price Schedule for Goods (Form G-2A)

 

Invitation for Tender No: Date:
Tender Package No:

 

A: PRICE OF GOODS AND DELIVERY SCHEDULE

1 2 3 4 5 6 7 8 9 10 11
Item

N° .

Description

Of Item

Unit

Of Supply

Qty

Of units

Required

Unit price EXW Total price EXW

 

(col. 4 ´ 5)

Extra Price to deliver Goods to final destination Total price

Delivered

(col. 6 +7)

VAT and other taxes payable if contract is awarded Point of Delivery

 

Delivery Period

Offered

Note 1 / Note 2 Note 3 Note 4
 

LOT No. 1: [enter description of Lot as specified in Section 6: Schedule of Requirements]

[add as many rows and details as there are individual items in the Lot] [Do the below for Same each Lot]
 

LOT No. 2

 

LOT No. 3

 

LOT No. 4

 

Note 1: EXW means Ex-works; Ex-factory; Ex-warehouse; Ex-show-room, or off-the-shelf as applicable

Note 2: Unit Price EXW shall include all custom duties and taxes as specified in ITT Sub-Clause 20.5(a)

Note 3: Price for inland transportation shall include insurance and other costs as specified in ITT Sub-Clause 20.5(c)

Note 4: VAT and any other taxes payable in Nigeria shall be included here as specified in ITT Sub-Clause 20.5(b)

 

 

 

 

Name of Tenderer _____________________________Signature of Tenderer _________________________ Date _________________________

 

 

Price Schedule for Related Services (Form G-2B)

 

Invitation for Tender No: Date
Tender Package No:

 

B: PRICE OF RELATED SERVICES AND COMPLETION SCHEDULE

1 2 3 4 5 6 7 8 9 10 11
Item

N° .

Description

Of Related Service

Unit of Supply Qty

Of units Required

Unit price Total price

 

(col. 4 ´ 5)

Other Related Costs Total price

 

(col. 6 +7)

VAT and other taxes payable if contract is awarded Point of Delivery

And

 

Date

Required

Note 1 Note 1 Note 1 Note 2
 

LOT No. 1: [enter description of Lot as specified in Section 6: Schedule of Requirements]

[add as many rows and details as there are individual items in the Lot] [Do the below for Same each Lot]
 

LOT No. 2

 

LOT No. 3

 

LOT No. 4

Note 1: The Tenderer will complete these columns as appropriate following the details specified in Section 6: Schedule of Requirements

 

 

 

 

 

Name of Tenderer _________________________ Signature of Tenderer _____________________________________ Date ________________________

 

 

 

Specifications Submission Sheet (Form G-3)

 

 

Invitation for Tender No: Date
Tender Package No:

 

Item No Name of Goods

or Related Service

Country of Origin Make and Model (when applicable) Full Technical Specifications and Standards
1 2 3 4 5
FOR GOODS
Lot No. 1
[add as many rows and details as there are individual items in the Lot] [the Tenderer should complete columns 3, 4 and 5 as required]
Lot No. 2
Lot No. 3
Lot No. 4
FOR RELATED SERVICES
Lot No. 1
[add as many rows and details as there are individual items in the Lot] [the Tenderer should complete columns 3, 4 and 5 as required]
Lot No. 2
Lot No. 3
Lot No. 4

 

 

 

 

 

Name of Tenderer _____________ Signature of Tenderer ____________________Date ________________________

 

 

Tenderer Information Sheet (Form G-4)

 

Notes on Tenderer Information Sheet

This note is for information only to assist the procuring entity in the completion of the Form when preparing the Tender Document, but this note should not be included in the issued Tender Document.

The information to be filled in by Tenderers in the following pages will be used for purposes of verification of eligibility and qualification of the Tenderer as provided for in relevant Clauses of the Instructions to Tenderers.

 

Invitation for Tender No: Date
Tender Package No:

 

  1. Individual Tenderers

 

1.         General Information of the Tenderer
1.1 Tenderer’s Legal Name
1.2 Tenderer’s legal address in Country of Registration
1.3 Tenderer’s legal status
Proprietorship

 

Partnership (Registered under the Partnership Act, 1932)
Limited Liability Concern (Registered under the Companies  Act, 1913)
Others
1.4 Tenderer’s Year of Registration
1.5 Tenderer’s business status
Manufacturer
Local Agent/Distributor  of a foreign Manufacturer
Stockist
Others
1.6 Tenderer’s Authorised Representative Information
Name
Address
Telephone / Fax Numbers
e-mail address
1.7 Tenderer’s Value Added Tax Registration Number
1.8 Tenderer’s Income Tax Identification Number (TIN)
1.9 Tenderer to attach copies of the following documentation: (a)          Articles of Incorporation or Registration of firm.

(b)          Latest Income Tax Clearance Certificate

(c)          Latest VAT Registration Certificate

(d)          Original letter naming the person authorised to sign on behalf of the Tenderer

(e)          Others (to be completed by the Procuring Entity if required)

2.         Qualification Information of the Tenderer
2.1 Number of years of overall experience of the Tenderer in the supply of goods and related services:

 

[write “Not applicable”, if this information is not asked in ITT 12.1(a))
2.2 Number of years of specific experience of the Tenderer in the supply of similar goods and related services:

 

[write “Not applicable”, if this information is not asked in ITT 12.1(b))

 

2.3 Total annual monetary value of similar goods supplied in each of the last five years.

[

[write “Not applicable”, if this information is not asked in ITT 13.1(a))

 

2.4 Available liquid assets [write “Not applicable”, if this information is not asked in ITT 13.1(b))

 

2.5 Details of production capacity/ equipment available: [write “Not applicable”, if this information is not asked in ITT 12.1(c))

 

2.6 Major supplies of similar type of Goods over the last five years.  Also list details of supplies of similar type of Goods under way or committed, including expected delivery date.
3.         Financial Information of the Tenderer

 

3.1 Financial reports or balance sheets or profit and loss statements or auditors’ reports or bank references with documents or a combination of these demonstrating availability of liquid assets.  List below and attach copies.

 

3.2 Name, address, and telephone, telex, and facsimile numbers of banks that may provide references if contacted by the Employer

 

3.3 Information on litigation in which the Tenderer is, or has been,  involved:
(a)           Any case within the past five years
Cause of Dispute Result of Settlement and amount involved
(b)           Current cases in this financial year
Cause of Dispute Current Position of Case
Note: The above represents the minimum requirements. These may be added to buy the Procuring Entity on a case-by-case basis, as necessary.

 

  1. Individual Members of a Joint Venture

 

4.1 Each Member of a JVA shall provide all the information requested in the form above, Sections 1-3.
4.2 Attach a power of attorney for each of the authorising signatories of the Tender on behalf of the JVA.
4.3 Attach the Agreement among all Members of the JVA (and which is legally binding on all Members), which shows that:

(a)         all Members shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms;

(b)         one of the Members will be nominated as being in charge, authorised to incur liabilities, and receive instructions for and on behalf of any and all Members of the joint venture; and

(c)        the execution of the entire Contract, including payment, shall be done exclusively with the Member in charge

Note: The above represents the minimum requirements. These may be added to buy the Procuring Entity on a case-by-case basis, as necessary.

 

 

Manufacturer’s Authorisation Letter (Form G – 5)

 

 

[This letter of authorisation should be on the letterhead of the manufacturer and should be signed by the person with the proper authority to sign documents that are binding on the manufacturer]

 

 

Invitation for Tender No:

 

Date:
Tender Package No:

 

To:

 

Name and address of Procuring Entity]

 

 

WHEREAS, we [name and address of manufacturer] are reputable manufacturers having factories at [list of places of factories].

 

THEREFORE, we do hereby:

 

  1. Authorise [name of Tenderer] to submit a Tender in response to the Invitation for Tenders indicated above, the purpose of which is to provide the following Goods, [description of goods], manufactured by us, and to subsequently sign the Contract for the supply of such Goods; and,

 

 

  1. Extend our full guarantee and warranty in accordance with GCC Clause 32, with respect to the Goods offered in the Tender.

 

 

 

 

Signed

 

In the capacity of:

 

Duly authorised to sign the authorisation for and on behalf of

 

[name of manufacturer]

 

Date:

 

 

Bank Guarantee for Tender Security (Form G – 6)

 

[this is the format for the Tender Security to be issued by a commercial bank

 of Nigeria in accordance with ITT Clause 27]

 

Invitation for Tender No:

 

Date:
Tender Package No:

 

To:

 

[Name and address of Procuring Entity]

 

 

TENDER GUARANTEE No:

 

We have been informed that [name of Tenderer] (hereinafter called “the Tenderer”) intends to submit to you its Tender dated [date of Tender] (hereinafter called “the Tender”) for the supply of [description of goods and related services] under the above Invitation for Tenders (hereinafter called “the IFT”).

 

Furthermore, we understand that, according to your conditions Tenders must be supported by a Tender guarantee.

 

At the request of the Tenderer, we [name of bank] hereby irrevocably undertake to pay you, without cavil or argument, any sum or sums not exceeding in total an amount of Naira [insert amount in figures and in words] upon receipt by us of your first written demand accompanied by a written statement that the Tenderer is in breach of its obligation(s) under the Tender conditions, because the Tenderer:

 

  • has withdrawn its Tender during the period of Tender validity specified by the Tenderer in the Form of Tender; or
  • does not accept the correction of errors in accordance with the Instructions to Tenderers of the IFT; or
  • having been notified of the acceptance of the Tender by the Procuring Entity during the period of Tender validity, (i) fails or refuses to furnish the Performance Security in accordance with the ITT, or (ii) fails or refuses to execute the Contract Form,

 

This guarantee will expire :

 

  • if the Tenderer is the successful Tenderer, upon our receipt of a copy of the Performance Security and a copy of the Contract signed by the Tenderer as issued by you; or
  • if the Tenderer is not the successful Tenderer, twenty eight days after the expiration of the Tenderer’s Tender validity period, being [date of expiration of the Tender].

 

Consequently, we must receive at the above-mentioned office any demand for payment under this guarantee on or before that date.

 

 

 

Signature

 

 

Signature

 

 

Notification of Award (Form G – 7)

 

Contract No: Date:
To:

 

 

 

 

 

This is to notify you that your Tender dated [insert date] for the supply of goods and related services for [name of project/contract] for the Contract Price of Naira [amount in figures and in words], as corrected and modified in accordance with the Instructions to Tenderers is hereby accepted by [name of Procuring Entity].

 

You are requested to proceed with the supply of the goods and the related services and note that this Notification of Award shall constitute the formation of a Contract, which shall only become binding upon you furnishing a Performance Security within 14 days, in accordance with ITT Clause 50, and the signing of the Contract Agreement within 21 days, in accordance with ITT Clause 51.

 

We attach the Contract Agreement and Contract Documents for you perusal and signature.

 

 

 

 

 

Signed

 

Duly authorised to sign for and on behalf of [name of Procuring Entity

 

Date:

 

 

Contract Agreement (Form G – 8)

 

THIS AGREEMENT made the [day] day of [month] [year] between [name and address of Procuring Entity] (hereinafter called “the Procuring Entity”) of the one part and [name and address of Supplier] (hereinafter called “the Supplier”) of the other part:

 

WHEREAS the Procuring Entity invited Tenders for certain goods and related services, viz, [brief description of goods and related services] and has accepted a Tender by the Supplier for the supply of those goods and related services in the sum of Naira [Contract Price in figures and in words] (hereinafter called “the Contract Price”).

 

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

  1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the General Conditions of Contract hereafter referred to.
  2. The documents forming the Contract shall be interpreted in the following order of priority:
  • the signed Form of Contract Agreement;
  • the letter of Notification of Award
  • the completed Tender Submission Sheet as submitted by the Tenderer;
  • the completed Price Schedules as submitted by the Tenderer;
  • the Special Conditions of Contract;
  • the General Conditions of Contract;
  • the Schedule of Requirements;
  • the Technical Specifications;
  • the Drawings, and;
  • any other document listed in the SCC as forming part of the Contract.

 

  1. In consideration of the payments to be made by the Procuring Entity to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Procuring Entity to provide the goods and related services and to remedy any defects therein in conformity in all respects with the provisions of the Contract.

 

  1. The Procuring Entity hereby covenants to pay the Supplier in consideration of the provision of the goods and related services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

 

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of Nigeria on the day, month and year first written above.

 

 

 

For the Procuring Entity: For the Supplier:
Signature

 

Print Name

 

Title

 

In the presence of

Name

 

Address

 

 

 

Bank Guarantee for Performance Security (Form G – 9)

 

[this is the format for the Performance Security to be issued by a commercial bank

 of Nigeria in accordance with ITT Clause 50]

 

Contract No:

 

Date:
 

 

To:

 

[Name and address of Procuring Entity]

 

 

PERFORMANCE GUARANTEE No:

 

We have been informed that [name of supplier] (hereinafter called “the Supplier”) has undertaken, pursuant to Contract No [reference number of Contract] dated [date of Contract] (hereinafter called “the Contract”) for the supply of [description of goods and related services] under the Contract.

 

Furthermore, we understand that, according to your conditions, Contracts must be supported by a performance guarantee.

 

At the request of the Supplier, we [name of bank] hereby irrevocably undertake to pay you, without cavil or argument, any sum or sums not exceeding in total an amount of Naira [insert amount in figures and in words] upon receipt by us of your first written demand accompanied by a written statement that the Supplier is in breach of its obligation(s) under the Contract conditions, without you needing to prove or show grounds or reasons for your demand of the sum specified therein.

 

This guarantee is valid until [date of validity of guarantee], consequently, we must receive at the above-mentioned office any demand for payment under this guarantee on or before that date.

 

 

 

 

 

Signature

 

 

Signature

 

Bank Guarantee for Advance Payment (Form G – 10)

 

[this is the format for the Advance Payment Security to be issued by a commercial bank

 of Nigeria in accordance with GCC Clause 26.1]

 

Contract No:

 

Date:
To:

 

[Name and address of Procuring Entity]

 

 

ADVANCE PAYMENT GUARANTEE No:

 

We have been informed that [name of supplier] (hereinafter called “the Supplier”) has undertaken, pursuant to Contract No [reference number of Contract] dated [date of Contract] (hereinafter called “the Contract”) for the supply of [description of goods and related services] under the Contract.

 

Furthermore, we understand that, according to your Special Conditions of Contract Clause 26.1, Advance Payment(s) on Contracts must be supported by a bank guarantee.

 

At the request of the Supplier, we [name of bank] hereby irrevocably undertake to pay you, without cavil or argument, any sum or sums not exceeding in total an amount of Naira [insert amount in figures and in words] upon receipt by us of your first written demand accompanied by a written statement that the Supplier is in breach of its obligation(s) under the Contract conditions, without you needing to prove or show grounds or reasons for your demand of the sum specified therein.

 

We further agree that no change, addition or other modification of the terms of the Contract to be performed, or of any of the Contract documents which may be made between the Procuring Entity and the Supplier, shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition or modification.

 

This guarantee is valid until [date of validity of guarantee], consequently, we must receive at the above-mentioned office any demand for payment under this guarantee on or before that date.

 

 

 

 

 

Signature

 

 

Signature

 

 

Section 6.  Schedule of Requirements

Invitation for Tender No: Date
Tender Package No:

 

  1. List of Goods and Delivery Schedule

 

When completing Form G-2 the Tenderer shall quote prices and contract delivery dates for each item against each lot and show each Lot separately, as specified in the List of Goods and Delivery Schedule.)

 

Item No. Description of Item Unit of Supply Quantity of Units required Point of Delivery Date Required (in weeks)
1 2 3 4 5 6
  Procuring Entity’s Option for delivery terms is: [note 1]

 

Lot No 1: [enter description]
[add as many rows and details as there are individual items in the Lot]
Lot No 2: [enter description]
[add as many rows and details as there are individual items in the Lot]
Lot No 3: [enter description]
[add as many rows and details as there are individual items in the Lot]
Lot No 4: [enter description]
[add as many rows and details as there are individual items in the Lot]

Note 1: The Procuring Entity must specify the option from which the delivery required will start:

  • from date of notification of contract award, or
  • from date of contract signature, or
  • from date of opening of letter of credit; or
  • from date of confirmation of letter of credit

 

e.g. In Column 6 if the delivery required is 10 weeks from the date of Notification of contract award, then type in (a); if the delivery required is 10 weeks from opening of letter of credit type in (c), etc.  Each item of each lot should have the same delivery date and conditions, except in exceptional circumstances]

 

  1. List of Related Services and Completion Schedule

 

When completing Form G-2 the Tenderer shall quote prices and contract delivery dates for each item against each lot

 

Item No. Description of Related Services Unit of

Supply

Quantity of Units

Required

Point at which Services are required Required Completion Date for Services
1 2 3 4 5 6
  Procuring Entity’s Option for delivery terms is: [note 1]

 

Lot No 1: [enter description]
[add as many rows and details as there are individual items in the Lot] [note 2] [note 2]
Lot No 2: [enter description]
[add as many rows and details as there are individual items in the Lot]
Lot No 3: [enter description]
[add as many rows and details as there are individual items in the Lot]
Lot No 4: [enter description]
[add as many rows and details as there are individual items in the Lot]

Note 1: The Procuring Entity must specify the option from which the completion of services will start:

  • from date of notification of contract award, or
  • from date of contract signature, or
  • from date of opening of letter of credit; or
  • from date of confirmation of letter of credit

 

e.g. In Column 6 if the completion required is 10 weeks from date of Notification of contract award, then type in (a); if the completion required is 10 weeks from opening of letter of credit type in (c), etc.  Each item of each lot should have the same completion date and conditions, except in exceptional circumstances.

 

Note 2: The Procuring Entity must decide whether there is a separate unit of supply and quantity of units, otherwise may specify ONE (1) in both columns or LUMP SUM in Column 4

 

 

Section 7.  Technical Specifications

 

The Goods and Related Services shall comply with following Technical Specifications:

 

Item No Name of Item or Related Service Technical Specification and Standards
1 2 3
Lot No 1: [enter description]
[add as many rows and details as there are individual items in the Lot] [The Procuring Entity must explain in clear terms the exact Technical Specification and any relevant National or International Standards which have to be followed for the manufacture and supply of the goods or related services
Lot No 2: [enter description]
[add as many rows and details as there are individual items in the Lot]
Lot No 3: [enter description]
[add as many rows and details as there are individual items in the Lot]
Lot No 4: [enter description]
[add as many rows and details as there are individual items in the Lot]

 

 

Section 8.  Drawings

 

Notes on Drawings

 

[Insert here a list of Drawings, including site plans, which should be attached to this section or annexed in a separate folder. The Drawings shall be clearly dated, numbered and show any revision number(s), if appropriate.]

 

 

 

Source: BUREAU OF PUBLIC PROCUREMENT (BPP)

BPP BIDDING DOCUMENT For the PROCUREMENT OF GOODS 3

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