NipeX audits are carried out at the last stages of your NJQS registration steps. The audits are for new suppliers when registering with Nigerian Petroleum Exchange, NipeX is an NNPC. There are two (2) types of NipeX audits when a supplier is registering for the first time. The NipeX Desktop Pre-Audit and NipeX Onsite Audit. NipeX meant Nigerian Petroleum Exchange.
Upon completion of NipeX Registration Questionnaire, you will receive a mail containing NipeX Desktop Pre-Audit Assessment Requirements. At Desktop Pre-Audit, you are to submit all registration documents via online (email) before you will be scheduled for an onsite audit.
Read: NipeX Registration as a New Supplier/ Contractor
NipeX will go through your documents, if satisfy, you will get a notification.
After you have submitted all registration documents via online, NipeX will send you email notifying you that Desktop Audit has been closed out and you will be notify for Onsite Audit date in due time. The mail may look like the below title:
The email will read like “As part of the NJQS requirement for prequalification and categorisation of suppliers onto the NJQS scheme, your company xxxxx LIMITED. has now been scheduled for an Assessment/Audit on xxxxx at your office, #103 xxxxxxxxxxxx.
Please find attached the following relevant documents:
(1) NJQS Audit Core Module
(2) NJQS Assessment/Audit Guidelines
(3) NJQS Statutory
(4) NJQS SUPPLIER INFO – Completed by Supplier and presented during audit.
NipeX Desktop Pre-Audit Requirements List
| S/N | REQUIREMENTS |
| 1 | Relevant Department of Petroleum Resources – DPR Permit |
| 2 | Corporate Affairs Commission (CAC) – Certificate of Incorporation |
| 3 | Form CAC2.5 (or C.O.2) – Statement of share capital and return of allotment of shares |
| 4 | Form CAC2.3 (or C.O.7) – particulars of Directors |
| 5 | That the company has filed annual returns with Corporate Affairs Commission (CAC10) |
| 6 | Certificate of Registration of Increase in Share Capital (if applicable) |
| 7 | Memorandum and Articles of Association |
| 8 | Registration and Current Remittance with Industrial Training Fund (ITF) |
| 9 | Provide evidence registration and current remittance for Employee Compensation Scheme administered by Nigerian Social Insurance Trust Fund (NSITF). |
| 10 | Evidence of staff registration with a Pension Fund Administrator and current remittance |
| 11 | Evidence of group life insurance policy |
| 12 | Evidence of Registration with Federal Inland Revenue Services (FIRS) |
| 13 | Current Company Income Tax Clearance Certificate (TTC) |
| 14 | Audited account dully sealed and stamped by a chartered account for last three (3) years |
| 15 | Evidence of Medical Retainership with a clinic/hospital or HMO |
| 16 | Registration with NCDMB (NOGIC JQS) |
| 17 | Institute of Safety Professionals of Nigeria (ISPON) Membership Certificate |
| 18 | Work Permit for Expatriate staff (If applicable) |
| 19 | Federal Ministry of Labour & Productivity – Recruiter’s Licence, where applicable |
| 20 | Nigerian Maritime Administration and Safety Agency (NIMASA) – Shipping Company/Agent, where applicable |
| 21 | Nigeria Port Agency (NPA) – Shipping Company, where applicable |
| 22 | Nigerian Custom Service (NCS) – Customs Agent Permit where applicable |
| 23 | Nigerian Custom Service (NCS) – Ship Chandler Permit where applicable |
| 24 | Nigerian Custom Service (NCS) – Bonded Warehouse Operator Permit where applicable |
| 25 | Federal Ministry of Interior – Expatriate Quota where applicable |
| 26 | Federal Ministry of Interior – Business Permit where applicable |
| 27 | Nigerian Investment Promotion Council (NIPC) – Business Permit where applicable |
| 28 | Nigerian Postal Service – Courier’s /Postal Agent’s Permit where applicable |
| 29 | National Oil Spill Detection and Response Agency (NOSDRA) – Environmental Management Consultant Permit where applicable |
| 30 | Federal Ministry of Environment (FMENV) – Environmental Management Consultant where applicable |
| 31 | Nigerian Insurance Commission (NAICOM) – Insurance Brokerage Permit where applicable |
| 32 | Nigerian Insurance Commission (NAICOM) – Insurer’s Permit where applicable |
| 33 | Registration with the Nigerian Council of Registered Insurance Brokers (NCRIB) where applicable |
| 34 | Medical and Dental Council of Nigeria (MDCN) – Medical and / Dental Practitioner Permit where applicable |
| 35 | Pharmaceutical Council of Nigeria – Pharmacist Permit where applicable |
| 36 | Nigerian Nuclear Regulatory Authority (NNRA) – Offshore NDT radioactive substance Permit where applicable |
| 37 | Nigerian Communication Commission (NCC) – communication business activities Permit where applicable |
| 38 | Nigerian Tourism Development Corporation – Travel agent / Tour operator / Hospitality and Tourist enterprise Permit where applicable |
| 39 | National Inland Waterways Authourity (NIWA) – Dredging Permit where applicable |
| 40 | Nigeria Security And Civil Defence Corps (NSCDC) – security company / agent Permit where applicable |
| 41 | National Agency for Food and Drugs Administration and Control (NAFDAC) – Chemical Supply Permit where applicable |
| 42 | Nigerian Civil Aviation Authority (NCAA) – Air Operator’s certificate where applicable |
| 43 | Evidence of Medical Retainership with a clinic/hospital or HMO |
| 44 | Advertising Practitioners Council of Nigeria (APCON) – Advertising agent / Company where applicable |
Read: Benefits of Registering with NIPEX
NipeX JQS Onsite Audit Requirements
Your NipeX Joint Qualification System (NJQS) registration will be completed when JQS Onsite Audit has been carried out by NipeX Auditor and closed. Upon completion of this stage of your registration, your company will be migrated to NipeX and the e-Marketplace platform. The NipeX e-Bidding platform for Buyers and Suppliers of all Oil & Gas Companies in Nigeria.
Time and space will fail us to list all the NJQS Onsite Audit Requirements but we listed the headings that has many sub-heading on each of the headings.
Note: Renewal Audit shall be carried out every three years
NipeX JQS Onsite Audit Requirements Headings:
1. Company Registration
2 Financial Information
3. Organisational Capacity
4. Plant & Equipment
5. Software
6. Document Management
7. Quality Management Systems
8. Personnel
9. Nigerian Content Development
10. Health, Safety and Environment Management
11. Security & Business Continuity Planning
12. Insurance
13. Subcontractor & Supplier Management
14. Competency & Training
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